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Home > MLS > Listing Maintenance >

Listing Input & Maintenance

  What is Listing Input & Maintenance (LIM)?

Listing Input and Maintenance (LIM)is an optional service of RANW MLS that allows MLS Participating companies the option of entering and editing their own MLS listings through the Paragon program, instead of submitting data sheets and change forms for MLS data entry. Participation in LIM is at the discretion of the participating company broker/manager.

Participating LIM companies will inform MLS if LIM access should be granted only to company managers and Office Assistants, or LIM access given to all agents/staff at that company. Participating company managers will want to inform their agents/staff of the LIM/MLS Rules, ensure that the agents/staff have been trained, and review individual company policies before allowing their agents/staff to enter or maintain listings in Paragon. When a company participates in LIM, all of the company's listings must be entered and maintained through the LIM program, regardless of whether the listing agent has LIM access (management or administrative staff with their higher security level can enter/maintain listings for those agents).

Every person who will be using LIM must complete training. Paragon's Online Academy (required for new agent access to Paragon) includes very basic LIM instruction and does not qualify a member to be granted LIM access. An instructor-led LIM class (held monthly at RANW) is one training option for access; RANW MLS's recorded webinar (link can be found below) provides LIM instruction as well, and also qualifies members for LIM access.


  Supporting Documentation and Training:

MLS Data Compliance Standards: Please review this document for detailed RANW MLS Rules and best practices for entering or changing a listing in MLS.

MLS Requirements and Recommended Procedures: This document provides an outline of recommended procedures to follow to perform tasks in LIM. Individual companies may also develop their own company practices.

Paragon Connect's Listing Input and Maintenance Help Site

Recorded Webinar from RANW MLS: Listing Input and Maintenance, as presented by Gary Arnett, one of Paragon's trainers, in March 2017. Viewing this 1.5 hour webinar, along with review of all of the information/links found on this page will qualify a company and its agents for LIM access.


  How Listing Maintenance Works:

New Listings: Using LIM, members can enter data for a new listing and save it to an Unconfirmed listing visibility. All required information and supporting documentation must be provided, and all timelines met just as it is with submitting MLS data sheets. With new listings, the Listing Contract must be uploaded as an Associated Document the same business day that the listing is entered. (If the listing contract is not yet available, the listing should be saved as a Partial listing.) After the Listing Contract is uploaded, and the listing information is pulled into the iChecker program, MLS data entry staff will review the listing, comparing various fields with the Listing Contract, and "confirm" the listing so that it will appear as a new listing on Paragon's Market Monitor, and be available to MLS members in searches and Collab Center prospect carts.

Changes to Existing Listings: Using LIM, members can retrieve their listing data and make changes to the listing. All required information and supporting documentation must be provided and all timelines met just as it is with submitting MLS change forms (status sheets). If a contract amendment is required to support the data change, the amendment must be uploaded as an Associated Document the same business day that the change is made to the listing data. (If the contract amendment is not available, do not make the change in LIM.) Upon saving the changes, the new information will be "live" in Paragon immediately.

Closing Listings/Reporting Solds : In LIM, all listings must be entered into a Pending status before they can be entered as Sold. The proper sequence would be for a listing to be edited from Active to Active with one of the Offer Status options (accepted offer with or without a bump clause) until all contingencies to the offer have been met. Once all contingencies have been met, when no showings or other offers will be accepted, the listing is put into the Pending status. The Sold Days on Market is based on the calculation of List Date to Pending Date. If the sale falls through, a listing can be taken from the Pending status and put Back on Market. If the sale is completed, the closing information would be entered in LIM to take the listing from the Pending status to a Sold status. Per MLS Rules and Regulations, all status changes must be made withing three (3) business days of the change. Please note: backdating a pending date to manipulate the DOM will not be allowed.


  The iCheck Data Checker Program:

An automated tool has been added on the "back end" of the MLS database to check certain data fields and documents as part of the process of confirming a listing or reviewing listing changes. This tool, known as the iChecker, will alert members to any questionable or missing information. Depending on the alert, members may receive a courtesy notice (which does not necessarily require action on the member's part) or an alert of a data violation, which may escalate and result in a monetary fine if not corrected.

The iChecker runs hourly, refreshing new listings with uploaded listing contracts for Data Entry review and confirmation. For new listings to have a possibility of being confirmed the same business day that it was entered, the listing contract must be uploaded before the 4 p.m. iChecker update begins.


  To Participate in LIM:

Company LIM Access: A company must be a member of RANW MLS for a minimum of 30 days before applying for LIM access. Member companies can choose how they wish to implement LIM in their office: whether to grant LIM access to all agents, or whether to have only management and administrative staff granted access (agents would turn in completed data sheets to have mgmt/staff input the listings, make changes, close listings).

After attending instructor-led training, or watching the webinar and reviewing the information found on this page, the MLS Participant must complete the LIM Office Participation Form and return it to Cheryl Dreger in RANW's Membership Dept. It is suggested that staff/agents (as applicable) review the training information shortly before the office requests LIM activation. Upon receipt of the completed LIM Office Participation Form, LIM access will be granted within 2 business days.

Agent Access: After a company has begin using LIM, requesting LIM access for a new agent is as easy as sending an email to Cheryl Dreger in RANW's Membership Dept. Remember that all agents must be trained - either by taking the instructor-led class at RANW, or by viewing the webinar and additional information found on this page.

 

  Questions?

If you have questions about beginning the LIM program, please contact Diana Knoke at RANW.

 

 

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